Proposal Coordinator

RESPEC designs innovative, world-class projects using state-of-the-art technologies. We’ve got a remarkably talented team with big goals. We have more than 500 employees and aim to expand our revenue by 50 percent in the next five years. How do we do this? We only hire the best of the best!

The proposal coordinator will support all four of RESPEC’s business units. The position will be a part of our Business Development Support group, and the successful candidate will report to the proposal manager. The proposal coordinator will ensure that our proposals capture our “magic” because winning proposals is how we make the magic happen to begin with. You will:

• Be responsible for proposal development, including maintaining schedules, organizing resources, coordinating inputs and reviews, ensuring bid strategy implementation, ensuring compliance, and providing process leadership.
• Research and digest large amounts of information and ensure that we submit compelling responses while working with subject-matter experts.

Are you ready to join our team?

If you are looking for a degree or experience list to check off, you won’t find it for this position. Our coordinators have diverse backgrounds—from business administration and creative writing to graphic design and engineering. We just ask you to prove why your skill set fits our team.

Qualifications:

• Bachelor’s degree (or master’s degree)
• Excellent verbal and written communication skills
• Experience in overseeing and managing documents and databases
• Strong research skills and compliance checks
• Ability to:
  • Transform technical language for lay audiences
  • Reprioritize efforts to meet dynamic workload
  • Interact with staff, remotely and in person, to complete tasks
  • Work under pressure, make sound decisions, and exercise good judgment
  • Complete tasks individually or on a team
  • Lead meetings
• Detail-oriented with emphasis on quality and accuracy
• Self-motivated and flexible
• Proficient with MS Office, Word, PowerPoint, and Excel
• Other advantageous qualifications:
  • Experience in the architecture/engineering (A/E) industry
  • Education or experience in a writing-related field
  • Experience in graphic layout using Adobe products

Responsibilities:

• Proposals
  • Schedule, host, and attend kickoff meetings to establish deliverables and timelines
  • Assist with document organization and dissemination
  • Assist with outreach to subcontractors/primes
  • Gather content for documents
  • Ensure proposals are compliant and submitted on time

• Document and Data Oversight
  • Maintain a database of proposals and boilerplate language
• Research and Strategy
  • Guide the technical team in identifying win themes and document strategy

Compensation: Typical salary range for this position is $55,000 to $80,000. Compensation for the role will depend on several factors, including a candidate’s qualifications, skills, competencies, location, and experience, and may fall outside of the range shown. Compensation includes a comprehensive fringe-benefits package comprising medical, vision, and dental insurance; holidays; paid leave; 401(k) Plan and Employee Stock Ownership Plan (ESOP); continuing education; and professional societies. RESPEC is a 100% employee-owned company, and employees are eligible for participation in the ESOP after a qualifying period.

Available Office Locations: San Antonio or Richardson, TX, Denver or Colorado Springs, CO, Rapid City, SD, Albuquerque, NM, Anchorage or Fairbanks, AK, Fort Myers or Sarasota, FL. Remote work is acceptable.

Interviews: Interviews will be by appointment only.

All your information will be kept confidential according to EEO guidelines.